View Remaining Driving Times in Real Time with EasyTacho in EasyTrack

Accepting a new trip, scheduling an extra stop, or sending a driver to a different job: every decision affects available driving time. When dispatchers only realize after the fact that a driver is approaching their driving time limit, their options are often limited. By displaying up-to-date EasyTacho driving times in EasyTrack, the planning team immediately has the information needed to make timely adjustments.

This brings together tachograph data, vehicle locations, trip information, and communication in a single, organized workspace. This helps transportation companies plan more realistically, prevent potential violations, and make better use of drivers’ available capacity.

From tachograph data to actionable planning information

The digital tachograph records, among other things, the driver’s driving, rest, and working times. EasyTacho enables remote downloading and centralized management of tachograph files and driver card data.

In addition, EasyTacho can provide up-to-date information on drivers’ driving time budgets. By linking this information to EasyTrack, the planner does not have to switch between different programs. The relevant driving time information appears directly in the environment where daily transport planning is also monitored.

As a result, the dispatcher can see not only where a vehicle is located, but also how much driving time a driver is expected to have remaining.

What can you see in EasyTrack?

EasyTrack consolidates various real-time data from the fleet. Depending on the configuration and available integrations, the planning team gains insight into, among other things:

• The current location of vehicles.
• The status of trips and assignments.
• Vehicle speed and activities.
• Messages between dispatch and the driver.
• Completed and scheduled tasks.
• Drivers’ remaining driving time.
• Required breaks and rest periods.

Combining this information provides a more complete picture of what’s happening on the road. A vehicle may be geographically close to a new assignment, but that doesn’t automatically mean the driver has enough driving time left to complete it. EasyTacho and EasyTrack make that difference immediately visible.

Watch the video to see how EasyTacho and EasyTrack work together

The video demonstrates how real-time driving times from EasyTacho are made available within EasyTrack. The dispatcher can select the driver and take the driving time budget into account when evaluating or adjusting a trip.

EasyTacho Driving Times Visible in EasyTrack

The video demonstrates the practical power of the integration: driving time information isn’t isolated from daily operations but becomes part of the real-time overview of vehicles, drivers, and assignments.

Proactive Planning Instead of Correcting After the Fact

Without up-to-date insight, a planner may rely on an estimate, a phone call, or data that is already outdated. This increases the likelihood that a job cannot be completed within the available driving time.

With real-time driving time information, the planning team can act sooner. For example, when a driver is approaching their maximum driving time, the planner can:

• Ensure the driver takes a necessary break in a timely manner.
• Assign a follow-up job to another driver.
• Adjust the estimated arrival time at the customer’s location.
• Include a suitable rest stop in the schedule.
• Change the order of the trips.
• Notify the customer earlier about a possible delay.

This makes the schedule less dependent on last-minute adjustments. That creates a calmer atmosphere both in the office and on the road.

Easily communicate with the driver

When adjustments are needed, the planner can contact the driver via the messaging feature on the EasyTrack onboard computer. Instructions, changes, or new route assignments can be sent directly from the same work environment.

This prevents unnecessary phone calls while driving and reduces the risk of unclear or fragmented communication. The driver receives the relevant information via the Efficio onboard computer, while the dispatcher continues to monitor progress.

The technology thus supports collaboration between the driver and the dispatcher. Of course, the ultimate responsibility for correctly operating the tachograph and complying with the rules remains with the driver.

Better Control Over Driving and Rest Times

Compliance with driving and rest times is a shared responsibility between the driver and the transportation company. Dispatchers must organize assignments so that drivers can complete them within legal limits.

Up-to-date information helps with this. The dispatcher can identify earlier when a combination of trips, wait times, or extra stops threatens to cause problems. This reduces the risk of violations, unexpected downtime, and costly adjustments along the way.

EasyTacho does not assume responsibility, but makes the data needed for sound decisions more readily accessible.

A more realistic picture of available capacity

The driver closest to a job isn’t always the driver best suited to complete it. There may be little driving time left, or the driver may need to take a break first.

By reviewing location data and remaining driving time together, the dispatcher can assess availability more realistically. This helps answer questions such as:

• Which driver can still handle an urgent job?
• Is there enough driving time for the planned route?
• Should a break be taken before or after the next stop?
• Can the driver still reach the unloading location within the time window?
• Is a different vehicle-driver combination more efficient?

This way, available capacity is determined not only based on vehicles and kilometers, but also on the driver’s legal availability.

Fewer standalone systems and manual checks

When driving time information is available exclusively in a separate tachograph platform, a planner must consult multiple screens and data sources. This takes time and increases the risk of information being overlooked.

The integration of EasyTacho with EasyTrack brings together the most important operational information. This creates a single, practical starting point for daily planning. The planner spends less time manually gathering data and can move more quickly from insight to action.

This is particularly valuable for transportation companies with multiple vehicles, rotating drivers, international trips, or schedules that change frequently throughout the day.

EasyTacho, EasyTrack, and Efficio as a Single Solution

The strength of the solution lies in the collaboration between its various components:

EasyTacho

EasyTacho supports the remote download, collection, and management of tachograph and driver card files. In addition, the platform makes up-to-date tachograph information available for scheduling.

EasyTrack

EasyTrack provides the back office with real-time insight into vehicles, locations, activities, trips, tasks, and messages. Here, the driving time budget is integrated with operational scheduling.

Efficio Onboard Computer

The Efficio onboard computer serves as the link to the driver. Trip assignments, statuses, and messages can be exchanged digitally, ensuring that both the driver and the planning team are working with the same up-to-date information.

Together, these solutions form an integrated approach that enables transportation companies to further digitize their scheduling, communication, and tachograph management.

Data supports the planner

Software can collect and clearly present a lot of data, but good planning remains a human endeavor. Traffic congestion, delays at a customer’s location, parking availability, and unexpected changes cannot be fully predicted.

EasyTacho and EasyTrack do, however, provide the planner with earlier insight into potential consequences. This allows the planner to make informed decisions and weigh alternatives before a situation becomes urgent.

The technology therefore does not replace the planner, but serves as a tool to work faster, more consistently, and with up-to-date information.

Is your fleet compatible with the integration?

The possibilities depend on the tachograph, vehicle equipment, onboard computer, and software configuration currently in place. Rietveld therefore first assesses the current situation. In doing so, our specialists examine, among other things:

• The vehicles and the tachographs in use.
• The existing Efficio on-board computers.
• The configuration of EasyTacho and EasyTrack.
• The planning and driver workflows.
• The desired reports and alerts.
• Any integrations with other business software.

We then ensure appropriate configuration, guidance, and support. This way, you don’t just get a collection of standalone software features, but a solution that aligns with the day-to-day operations of your transportation company.

Make driving time part of your real-time planning

With the integration between EasyTacho and EasyTrack, tachograph data is transformed into immediately actionable planning information. You’ll not only see where your drivers are, but also how much leeway they have within their driving times.

This helps you make adjustments sooner, allocate trips more realistically, and keep communication with drivers clear and organized. In this way, Rietveld brings vehicle data, drivers, and scheduling together into a single integrated workflow.

Would you like to incorporate remaining driving times directly into your transportation planning?
Discover how EasyTacho, EasyTrack, and the Efficio onboard computer can work together within your fleet.

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