Smart Tool and Equipment Management
From Vehicle Tracking to Comprehensive Asset Management
On a construction site, in a service organization, or within a technical company, there are often hundreds of tools, machines, and other assets in circulation. They move between warehouses, vehicles, employees, and various work locations.
This quickly raises questions such as: Where is that tool? Who took it? When is it due for inspection? And is it still in the right vehicle?
That’s why Rietveld has partnered with HeronTrack, a specialist in tracking and managing tools, machines, and equipment.
HeronTrack combines smart sensors with a mobile app and web application. This allows assets to be located and enables centralized management of inventory, users, maintenance, inspections, and repairs.
This gives you not only insight into your vehicles but also control over the valuable company assets that your employees carry with them every day.
Moving forward together with expertise.
Why do organizations choose HeronTrack?
Tools and equipment together represent a significant investment. Yet, in many organizations, their management remains fragmented.
Equipment goes missing, is left behind at a work site, or ends up in the wrong vehicle. Additionally, manual inventory checks take time, and maintenance or inspection deadlines can be missed.
HeronTrack brings these processes together.
With the platform, you can, among other things:
- locate tools and equipment;
- see where an asset is located;
- gain insight into who is using the equipment;
- manage inventory;
- track inspections and certifications;
- plan maintenance;
- manage repairs;
- reserve equipment;
- help minimize loss and theft.
This creates a single, centralized overview of your company’s assets.
Automatically see where each tool is
HeronTrack uses compact sensors that are attached to or placed inside tools and equipment.
The BLE sensors can communicate with:
- smartphones;
- vehicles;
- a kiosk or gateway in the warehouse.
When a sensor comes near one of these points, the location of the relevant asset can be updated.
This automatically provides insight into where tools and equipment are located and where they were last recorded.
Connecting Vehicles and Equipment
This is a key benefit of the integration between HeronTrack and Rietveld.
Rietveld’s fleet management system gives you insight into your vehicles. HeronTrack provides insight into which tools and assets are moving within your organization.
By connecting these two systems, you gain a more complete picture of daily operations.
Not only:
Where is my service vehicle?
But also:
What tools were taken along with this van?
This is particularly useful for service organizations, construction companies, and technical firms where employees are on the road every day with valuable tools and equipment.
Spend less time searching and taking inventory
Searching for tools takes up a surprising amount of time.
An employee calls the warehouse. The warehouse calls a colleague. It then turns out the tool is still in another service vehicle or at a different construction site.
With HeronTrack, the location of equipment can be checked centrally.
This also greatly simplifies manual inventory checks. The system tracks equipment when sensors detect it, making it easier and faster to see what’s available and where it is.
That means:
- less searching;
- fewer phone calls between colleagues;
- less manual paperwork;
- greater equipment availability;
- more efficient use of company resources.
Centrally manage maintenance and inspections
Knowing where tools are is just one part of good equipment management.
HeronTrack also supports the planning and tracking of maintenance, inspections, and certifications.
For each piece of equipment, information can be tracked regarding, among other things:
- maintenance;
- inspections;
- repairs;
- users;
- movements;
- history.
Automatic notifications alert you when maintenance or an inspection is due. Reports from external inspection organizations and internal inspections can also be incorporated into the system.
In this way, HeronTrack helps prevent unexpected downtime and gives you better control over the technical condition of your equipment.
Maintenance Based on Actual Usage
Not every piece of equipment is used with the same intensity.
That’s why, with HeronTrack, maintenance can be tailored to the actual usage of equipment, rather than solely based on a fixed calendar date.
This provides a more realistic picture of when maintenance is needed.
By centrally recording location, usage, maintenance, and history, a digital record is also created for each piece of equipment.
Fewer losses and thefts
Unfortunately, expensive tools and equipment are also attractive targets for theft.
HeronTrack therefore offers features to better secure company assets.
In addition to BLE sensors, HeronTrack offers BLE/Sigfox sensors that can transmit their location independently. If suspicious movement is detected, an anti-theft mode can be activated. The sensor then functions as a tracker and, according to HeronTrack, transmits a GPS location every ten minutes until the anti-theft mode is deactivated.
This helps organizations respond more quickly when equipment goes missing or is stolen.
A single overview for the warehouse, field staff, and management
HeronTrack offers both a mobile app and a web application.
Employees on the go can use the mobile app, while warehouse managers, project managers, and other decision-makers can access more detailed information via the web interface.
This ensures that everyone is working with the same information.
The platform supports, among other things:
- locations;
- inventory;
- users;
- maintenance;
- inspections;
- reservations;
- repairs;
- reports.
This makes equipment management an integral part of daily business operations rather than a separate administrative task.
Ideal for construction and service industries
The combination of Rietveld and HeronTrack is particularly beneficial for organizations where vehicles and many individual pieces of equipment change locations daily.
Examples include:
- construction & infrastructure;
- service and installation companies;
- technical services;
- maintenance companies;
- mobile technicians;
- organizations with multiple warehouses or work sites.
HeronTrack itself cites construction as a key application: machines, tools, and equipment can be tracked across different construction sites, thereby optimizing usage and minimizing losses.
What does this integration mean for your organization?
For field staff
- Less time searching for tools
- Quickly see where equipment is located
- Greater assurance that the right tools are available
- Easily access information via the mobile app
For warehouse managers
- Up-to-date digital inventory
- Insight into location and user
- Less manual data entry
- Centrally track maintenance and inspections
For fleet and asset managers
- Better integration of vehicles and company assets
- Greater insight into usage and availability
- Less loss of valuable equipment
- Better utilization of existing assets
For the organization
- Fewer lost assets
- Fewer unnecessary replacement purchases
- Fewer unexpected downtimes
- Greater control over maintenance and inspections
- Better protection against theft
The power of collaboration
Rietveld and HeronTrack connect two elements that are closely intertwined in practice.
Rietveld provides insight into vehicles and field employees. HeronTrack provides insight into the tools and equipment that travel with them.
As a result, you no longer just monitor your fleet, but manage your entire mobile asset portfolio.
From service vehicles to drills and from construction sites to warehouses: relevant information is digitally consolidated.
Why choose Rietveld?
As far as we’re concerned, fleet management doesn’t stop at the vehicle.
For many organizations, a significant portion of their investment lies precisely in the equipment, tools, and machinery carried in vehicles on a daily basis.
That’s why we integrate our solutions with specialized partners such as HeronTrack.
This way, we help organizations manage vehicles and assets more intelligently, organize maintenance more effectively, and minimize the loss of valuable equipment.
Together, expertly, moving forward >
